Administrative Assistant

September 5, 2022
Application ends: December 5, 2022
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Job Description

Role Scope Statement:

The Administrative assistant take in charge all administrative tasks related to the QRC and Project coordination. The mission is meet company objectives and policies related to Administration, Facility, Quality, On time Delivery, DCIQ Cycle Time (CT), Costs and Cost Reduction and Health, Safety & Environment (HSE). The Administrative assistant owns all responsibilities to complete: -Job creation, -Quotation process, -Order Fulfillment, -Management of the order until invoice and cash collection.

Main Accountabilities :

Create the jobs into company systems (AMP, Oracle)

Prepare Job Package for the Workshop

Handle the Quotation Process: follow-up

Handle the Order fulfillment into ERP (Booking/Sales)

Update and Follow-up activity files and Customer payments

Keep record of all job dossiers into shared drive

Consolidate the time sheets and input in ERP

Manage all administrative work asked by QRC manager

Handle the Facility management and consumable of the QRC

Report edition and finalization

Role Scope Statement:

REQUIRED

Bac +2/3 in Technical or equivalent, preferably in Mechanical Engineering 

2 years of experience, in Customer Service and Project Administrative is preferred.

Highly proficient in both spoken and written in French and English language is a must. 

Good oral and written communication skills.

Highly proficient level computer skills including MS Word, MS PowerPoint, MS Excel, web-based platforms and navigate in ERP systems.

Ability to successfully lead and work in a matrix organization. 

Ability to work with complex, multidisciplinary organizations.

Ability to work in a team atmosphere. Talent acquisition and development.

PREFERRED

Technical understanding of pumps, seals and pumping systems. 

Knowledge of served industries in general.

General knowledge of manufacturing processes.