Admin Assistant

Application ends: July 27, 2024

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Job Description

Responsibilities:
  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
  • Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
  • Coordinate internal and external resources to expedite workflow.
  • Provide front-desk coverage by managing a busy, multiline phone system, greeting guests, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
  • Provide administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes.
  • Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
  • Coordinate domestic and international travel arrangements for employees.
  • Maintain filing system, contact database, employee list, and inventory.
  • Order and oversee office supplies and food deliveries for group meetings.
Candidate Requirements:
  • Proven administrative experience.
  • Superb written and verbal communication skills.
  • Strong time-management skills and multitasking ability.
  • Aptitude for learning new software and systems.
  • College degree or equivalent.
  • Previous success in office management.
  • Experience developing internal processes and filing systems.
  • Comfortable handling confidential information.
  • Arabic speaker is a plus.