Business Travel Tips for Traveling Consultants


Our team members have come to regard airports as a second home. And if you’re a consultant or a business traveler, we have ten excellent tips for you. These tips include both traditional and new strategies, and they apply both nationally and internationally. As you advance in your career, you’ll inevitably travel to client sites. But while you may imagine a glamorous itinerary, the reality may be less thrilling. As a consultant, you understand that you must be equally prepared for long stays in less exciting locations, such as Canton, OH, rather than Paris, France.

Whether you’re a seasoned road warrior or a newbie, consultant, this article is here to provide you with the essential tips and tricks you need to make your business travel experience from booking to baggage claim as stress-free as possible!

1. Get on the Cloud

One of the most important things to remember when traveling is to keep all necessary documents at hand, such as ID card, passwords, tickets, and so on. This will help facilitate the check-in process and make your journey smoother. As for work, using cloud-based tools can be a game-changer. With the cloud, you no longer have to worry about emailing files to yourself or forgetting significant documents. You can access everything from anywhere and collaborate with others seamlessly. From Google Drive for documents and spreadsheets to Trello for collaborative projects, and Workflow Max for managing projects, the cloud has got you covered.

2. Sign Up for Rewards Programs

Maximize your business travel experience by prioritizing rewards programs. Sign up for major travel rewards families, including Star Alliance, One World, SkyMiles, Hilton Honors, IHG, and Marriott Bonvoy, ensuring you accrue points for free flights and hotel stays. While it might seem overwhelming to manage multiple programs, remember that these points hold tangible value – sometimes a significant amount. Even if you don’t plan to actively collect rewards, being a member offers perks like reduced security checks and priority upgrades for frequent flyers. Don’t miss out on the luxurious amenities in Frequent Flyer lounges, complete with free Wi-Fi and wine on tap. To simplify tracking, utilize apps like AwardWallet, making it easy to keep tabs on your points and extract maximum value from your rewards.

3. Pack Smart for Stress-Free Travel

To simplify your travel routine, consider two essential tips. Firstly, maintain a travel toiletries bag to avoid the common oversight of forgetting essentials like a toothbrush or shampoo. Pack it the morning before your trip with your preferred brands, ensuring a stress-free departure. Secondly, embrace the convenience of carrying only a carry-on for your luggage. While airline restrictions on liquids may pose a challenge, the benefits of hassle-free check-ins and being the first to reach the taxi stand outweigh the inconvenience. Traveling light not only simplifies your journey but also showcases the remarkable ease of maneuvering with minimal luggage, allowing you to navigate airports and arrivals effortlessly.

4. Be prepared for security checks

Consider simplifying security checks by grouping items such as liquids, electronics, chargers, bracelets, watches, and belts. This will enable you to be more efficient.

5. Getting to the Airport: Your Way, Your Control

  • No taxi tears on takeoff! Your airport transportation is all about choice and preparation. Whether you crave the independence of driving or prefer the ease of a cab, the key is planning ahead.
  • Drivers: Map it out! Scout which parking lot fits your budget and time. Calculate the shuttle or walk to your terminal and gate. Think, “efficient arrival,” not “last-minute panic.”
  • Riders: Be a reservation rockstar! Pre-book your Uber or taxi to avoid airport pick-up woes. Don’t gamble on luck when flight time beckons.
  • Landing smooth: Whether cab or Uber, know the pick-up details. Google’s your friend! Avoid airport confusion and wasted minutes searching for rides. Remember, some airports hide Ubers from arrivals.
  • The takeaway: Choose your airport chariot, but conquer the details first. Smooth transportation awaits, no matter your ride style!
  • Bonus: Add a dash of airport intel. Knowing restroom locations, security wait times, and even coffee hotspots can turn pre-flight jitters into calm confidence.

6. Business greetings around the world: Don’t be the handshake hero!

Traveling for business? Cool! But different countries have different ways of saying “hello” in the business world. Don’t worry, though, we’ll keep it simple.

Think beyond the handshake:

  • In Japan, a bow shows respect, not weakness. A firm handshake might make them flinch!
  • In Brazil, a friendly hug or back pat is totally normal. Save the high-fives for your sports team.
  • In Saudi Arabia, men greet other men with a double handshake and a gentle touch on the shoulder. Leave the ladies out of it.

Remember: Research before you reach! A quick Google about your destination’s business etiquette can save you from awkward moments.

Bonus tip: Learning a few words in the local language shows you care. “Hello” and “thank you” go a long way !

7. Choose the right seat

Getting the right seat can make your long flight a lot more comfortable. You can find lots of websites online that can advise you on the best seats to choose for your flight.

8. First Aid Kit

When you’re on a trip, you can never be sure what might happen. It’s a good idea to have a first-aid kit with you, including your regular medications, painkillers, vitamins, hand cream, hand sanitizer, and antacids. This will ensure that you have everything you need in case you’re not feeling well. Remember to keep the kit organized and easily accessible.

9. Travel management apps

If you have cab booking or ride-sharing apps on your phone, your trip could be simpler. For iPhone users, Passbook app can be used to manage all flight details or reservations. Android users can opt for Walletpasses.

10. Charge everything before you travel

When you plan for a trip, it’s essential to make sure all your devices are charged and ready to use. You never know when you might need them in an emergency. Having external batteries with you is also a smart idea to stay prepared for unexpected situations. Remember to pack them along with your devices to ensure you stay connected and powered up throughout your trip.

“Jobs fill your pocket, but adventures fill your soul”, Luckily traveling consultants can do both ! Being a traveling consultant is a unique and rewarding career that allows professionals to blend the best of both worlds :the financial stability that comes with a job and the soul-enriching experiences that come with adventures.

Grab our exclusive infographic now and transform these tips into practical strategies for your journey!

6 Tips for travelling consultants

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  1. accivatravels
    April 2, 2024

    “Thanks for sharing these beneficial tips! Navigating airports can be stressful, specially for corporation travelers on tight schedules. Your insightful suggestion on optimizing time, prioritizing tasks, and staying geared up is exceedingly helpful. Looking in advance to imposing these methods for smoother and increased surroundings pleasant travels!”

    • oumayma
      April 2, 2024

      Thank you for your kind words! we’re glad you found the tips helpful. Wishing you smooth and efficient travels ahead!

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